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Your next step: List the health documents you already have and where each one is stored. This index helps you find the right copy when a clinic asks for it. It does not tell you which tests you need or what any result means.
You can use it for paper reports, downloaded PDFs and consultation summaries. Print the tables or copy them into your own private notes. There is no upload form here, and Yellow does not receive the information you write on your copy.
Start with one place to look
Choose an existing folder or location you can recognise. You do not need to move every document before making the index. A report in a clinic portal can be listed as being in that portal; a paper copy can be listed by the folder you keep it in.
My main record folder or location: ____________________
Date I last checked this index: ____________________
Name or initials used on these records: ____________________
Avoid writing account passwords, one-time codes or payment details in the index. It is a map to your documents, not a place for login credentials. Think about who can open the device, cupboard or notebook where you keep the completed copy.
List the copies you already hold
Use the document's own title and date. If you cannot identify a date, write “date unclear” rather than supplying one from memory. Keep the original file unchanged.
| Document title | Date on document | Clinic or laboratory named | Where my copy is stored |
|---|---|---|---|
Examples of document types include a consultation summary, a report or a referral letter. These are filing examples, not a list of documents every woman needs. Ask your clinic what is relevant to the appointment you have booked.
For filenames you create yourself, a consistent pattern such as “date-document-clinic” may be easier to recognise. Use the date printed on the document. Renaming a copy should not change the contents or remove the original identification details within it.
Separate missing copies from tests not requested
A blank row in this index is not a test recommendation. Ask your practitioner about any question concerning tests. This section is only for a document you believe already exists and want to locate. Ask the clinic whether it has the record and how to request a copy.
| Existing document I want to locate | Organisation to ask | Request sent on | Reply or next administrative step |
|---|---|---|---|
If you are unsure whether a document exists, write that uncertainty down. The organisation can clarify what it holds. This worksheet does not promise access through a particular portal or make a claim about legal response deadlines.
Note versions without interpreting them
Documents with similar names or dates: ____________________
Difference I noticed, such as a corrected-copy label: ____________________
Who I will ask which version they need: ____________________
Keep both copies identifiable while you ask. Do not erase a result or combine parts of different reports into a new report. If you need help understanding a value or a correction, ask the practitioner or issuing organisation rather than using this index to decide what it means.
Prepare only the documents requested for this visit
Appointment and practitioner: ____________________
Documents the clinic has requested: ____________________
Recipient and sharing method I confirmed: ____________________
Copies shared and date: ____________________
Anything I chose not to send yet, or need to discuss: ____________________
Check the destination before sending. The index may reveal information about your care even without the reports themselves, so share it deliberately. A companion-sharing checklist can help if someone else is helping you find or carry documents.
Keep the medical question separate from the filing task
Once you have found a report, you may still need someone to explain it. Write the question you want to ask instead of treating a complete folder as a completed assessment.
The question about my records I want answered: ____________________
Who I plan to ask: ____________________
For questions about a test that has been proposed, use the test-request question sheet. For the appointment itself, use preparation notes. This index is for finding existing information; those resources cover different conversations.
This resource provides general information and does not diagnose a condition or replace advice from a qualified practitioner.